For boarding barns & stables
Board is one steady monthly charge per horse plus a list of extras that changes from month to month. RentMerchant bills the board on its own schedule, invoices the extras separately, and lets boarders pay online or set autopay. The money side runs quietly in the background, so the barn aisle stays about the horses.
Several board tiers under one roof
Full board, partial board, and pasture board all carry different rates, and the same boarder may have one horse on each. Rebuilding that math by hand every month is where mistakes and undercharges creep in.
The extras change every month
Farrier, supplements, blanketing, hauling, and lessons show up some months and not others. Tallying them off whiteboard notes at the end of the month is slow, and anything you forget to write down you never get paid for.
Chasing money from people you see every day
Boarders are students, friends, and neighbors you stand next to at feeding time. Bringing up an overdue balance in the aisle is awkward enough that it often just gets left, and a quiet month turns into a quiet season.
A recurring invoice per horse
Set each horse's board rate once at whatever tier it is on, and the monthly invoice goes out on its own and emails itself to the boarder. When a horse moves from a stall to the field for the summer, change the rate and the next invoice follows it.
Extras billed as their own invoice
Send the month's farrier, supplement, blanketing, and lesson charges as a one-off invoice alongside the board bill, so the boarder sees exactly what the extra charges were instead of a board amount that mysteriously moved. If someone hands you a check in the tack room, record it against that invoice and the ledger in their portal stays complete.
Autopay and reminders do the asking
Boarders save a card and put board on autopay, so it simply arrives. Anyone who falls behind gets automatic reminders and, if your boarding agreement provides for one, an automatic late fee, and late fee rules vary by state so set yours to match local law. A boarder paying by bank transfer covers the processing cost, so the board rate you set is the board money you receive.
Common spaces
Full board, partial and self-care board, pasture and field board, stall board with turnout, training and show barns, and retirement or layup boarding.
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Dana W.
Landlord
Collected
$8,700
Outstanding
$2,150
On time
94%
Collected, last 6 months
Recent payments
Sarah T.
Unit 4B
Marcus W.
12 Oak St
Jordan L.
8 Elm Ave
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